How to Improve Communication in the Workspace?

Communication is the key to success. You might have many shining stars in your team, but the outcome is nothing but a single flare if they do not form a constellation. The power of the well-maintained contact with your team members is immeasurable and can significantly improve your employees' results. It guarantees more satisfactory business success based on cooperative work. To communicate integrally with your coworkers, think about a few simple solutions that you might introduce to your company and remember that you can do more together. 

Show Them the Ropes

The first impression matters. If you want your newbie to succeed, give them a warm welcome! Recall your very first days in the company when everything was new, and you were about to learn “fearsome” programs, understand the integral systems -- basically, learn how to swim in deep water. It sounds stressful, doesn’t it? Reduce the stress level of the freshmen by providing them with essential information from the first day.

Warming Introduction

Introduce a new team member to other coworkers. It is vital to make them familiar with the structures and clarify to whom they should get on to in case of any doubts. Assure them that there are no stupid questions and make them feel your company's friendly atmosphere. 

Knowledge Base

Information concerning the everyday duties and responsibilities and the company goals gathered in one place can ease the freshmen's mind. Create a file with the steps to follow and a short Q&A to resolve their possible doubts if they have any. 

Introduce New Communication Tools

If you are tired of traditional information flow via e-mails (that might not be smooth), you can transfer it to another communication channel. Using online platforms with a chat is a thoughtful measure to build a wall between casual and formal conversations. Choose means of communication carefully and include everyone in the group chats. That factor is especially vital if you work remotely, and there is no option for face-to-face communication.

Improve the Information Flow

Think about new solutions such as cloud phone systems as an alternative to the old hardware that can help to reduce the costs and increase the efficiency of communication in your team. By doing so, you can easily control the call flow; no matter if your employees are in the office or work remotely. There are also organization tools that can help you manage the tasks and control your team's progress. Introduce new technologies to your company and streamline the process of fulfilling the everyday duties.

Feedback Matters

It is crucial to inform your employees if they perform well. People work more effectively if they are rewarded for their efforts. If one of your employees made significant progress or solved a burning issue, show them that you appreciate them.

Simple phrases as “well done” or “good job” are crucial as they activate the reward system and cost you nothing. Moreover, your employee who made a mark can feel noticed due to the positive feedback and can stand as a role model for others who would perform better.

Give Feedback and Ask for One

Employee targeted satisfaction surveys regarding the company functioning are crucial as they make your team feel that they have a real impact on their workplace and boost their autonomy. Asking your employees about the aspects that can be improved in your company and about their personal feelings is like sending a message that says ”it’s a friendly environment”.

Keep Them up to Date

If you work in a big company, there is plenty of news regarding the current projects' progress. Keep your team informed about any novelizations and innovations that have been introduced. 

Newsletter

Prepare a monthly newsletter with all the changes and completed projects. By doing so, your employees would see how others perform and feel like an integral part of your business. Include statistics and achievements in the newsletter so your employees can be up to date with the other departments' progress. 

Email Threads

Ask your team for the opinion about crucial matters in email threads. Composing a message with a common question and evoking a mutual discussion helps stay informed about the ongoings in the company and gives some space to consider possible solutions to the issues.

Conclusion

Maintaining efficient communication in your workspace is beyond conflict management and wearing a broad smile in the office. It is a process that can be improved by working on your company system and giving your team some space to communicate not only with you but also with each other. Listen to others' needs and be as coherent as possible when setting your goals. Together, you will move the mountains!